Free PCIR excel sheet – A must-have for QA/QC before every concrete pour

If you’ve spent even a day on a construction site, you already know how critical it is to get things right before the concrete is poured. Unlike other works, you don’t get a second chance once that concrete hits the formwork.

That’s exactly where the Pre-Concrete Inspection Report (PCIR) comes in.

Whether you’re a civil engineer, QA/QC inspector, or site supervisor, this post is for you. We’re going to break down what the PCIR is, why it’s essential, and give you a free downloadable PCIR Excel Sheet to help you manage pre-pour inspections like a pro.

What Is a PCIR and Why Does It Matter?

A Pre-Concrete Inspection Report, or PCIR, is a formal checklist used by QA/QC engineers and consultants to confirm that everything is in place and compliant before concrete is poured. It’s your last line of defense against hidden mistakes—because once that concrete is in, any error becomes a major (and expensive) problem.

The PCIR ensures that all structural and safety elements have been inspected, verified, and approved. It’s not just about ticking boxes—it’s about preventing issues like:

• Improper reinforcement spacing

• Unclean formwork

• Missing sleeves or embedded conduits

• Incorrect element dimensions

• Poor compaction areas or leak points

You’d be surprised how many problems this form has saved us from catching too late.

What’s Typically Checked During a Pre-Concrete Inspection?

From site experience, here are the most common elements checked in a concrete inspection checklist Excel format:

• Formwork condition and alignment – Is it secure, clean, and within dimension tolerances?

• Reinforcement – Proper size, spacing, lap lengths, and tied correctly.

• Embedded items – Pipes, sleeves, electrical conduits, anchor bolts—are they in place and fixed?

• Cover blocks – Are spacers positioned correctly to maintain design cover?

• Cleanliness – No debris, oil, water, or loose material inside the form.

• Shutter tightness – Are all joints sealed to prevent leakage during pouring?

• Access and safety – Proper working platforms, ladders, and safe pouring zones.

• Inspection approvals – Are design drawings and previous IRs approved and on record?

Every site is different, but these are your bread-and-butter checks that should never be skipped.

How the PCIR Helps Ensure Quality and Compliance

We all want the same thing—safe structures, satisfied clients, and no rework. The PCIR helps with that by making sure:

• You meet design specifications and codes

• Work is approved and documented before moving forward

• Consultants and contractors are aligned on what was checked

• There’s a clear, signed record in case issues come up later

In other words, a good Pre-Concrete Inspection Report format helps you sleep better at night, knowing the work was done right.

Why Use an Excel Format?

Let’s be real—paper forms get dirty, lost, or never make it back to the office. And typing up a report in Word from scratch every time? No thanks.

That’s why using an Excel form for construction QA/QC makes everything faster and cleaner:

• You can reuse and update the same file for each inspection

• Fields stay consistent—no missing info or forgotten checks

• Easy to save, email, or print for your records or consultant sign-off

• You can filter and organize reports across floors, elements, or dates

A PCIR Excel Sheet is just more practical for today’s fast-moving construction sites.

What’s Inside the Downloadable PCIR Template?

Our free PCIR template for civil engineers includes all the fields you need to complete a thorough inspection quickly and confidently:

• Project and contractor name

• Structural element inspected (e.g., slab, column, footing)

• Location / Grid reference

• Date and time of inspection

• Responsible QA/QC engineer

• Checklist of pre-pour items (formwork, rebar, embedded items, etc.)

• Inspector remarks / comments

• Approval status – Accepted, Rejected, or Approved with Comments

• Signatures of responsible parties

It’s clean, easy to use, and fully editable to match your project’s needs.

A Quick Real-World Example

A few months ago, we were about to pour a podium slab on a commercial building. Everything looked fine at first glance. But during our PCIR inspection, we noticed the MEP contractor had forgotten to install a key sleeve for drainage pipes in one corner.

If that pour had gone ahead, we’d be talking about major core drilling and serious delays—not to mention a whole lot of finger-pointing.

Because we had the PCIR checklist open on site, the issue was caught and fixed in time. One signature saved the whole team a week of headaches.

Ready to Use It? Download the Free PCIR Excel Sheet Now

If you’re handling concrete works and site inspections, this form is a must-have.

It’s completely free, simple to use, and can be adapted to any project.

And while you're on the blog, don’t forget:

Just use the search bar in the top-right corner and type the form name—PCIR, MIR, RFIA, or whatever you’re looking for.
You’ll find all the QA QC construction forms downloads you need in Excel format—ready to use on site.

Final Thoughts

Site life is fast-paced, and mistakes before concrete works can cost serious time and money. Having a solid Pre-Concrete Inspection Report format helps you stay on top of quality, avoid rework, and deliver confidently.

So if you're still relying on last-minute checklists scribbled on paper or forgotten verbal approvals, now's the time to upgrade.

Download the form, start using it today, and keep your site quality under control.