Project manager’s checklist and construction project participants

The Project Manager’s Checklist

  • Assign one person to be responsible for: scope, budget, and schedule
  • Have a signed contract (do not start before having that)
  • Confirm that there are approved: scope, budget, and schedule
  • Scope should be understood by all parties, including the owner
  • Ensure there is no scope change without approval
  • The budget and schedule should be linked to the scope
  • Have an operational work plan to guide the entire project
  • Establish a work breakdown structure (WBS)
  • Establish a project organization structure (POS) for authority and responsibilities
  • Build the project staff into an effective team
  • Emphasize that quality is a must (regardless of time & money)
  • Budget all tasks
  • Develop a project schedule
  • Establish a control system so corrective actions can be taken
  • Document all work
  • Prepare a formal agreement with appropriate parties
  • Always keep the client informed


The Construction Industry

The Success of the construction project depends on the people: 


Skilled; and                       →            with an effective communication system

Motivated                          ↗ 

  • Poorly managed construction projects, on the other hand, are good candidates of being a failure. Many projects exhibit cost overruns, time extensions, and conflicts among parties. The reasons for these problems can generally be attributed to three main factors:
  • The high uncertain nature of construction projects;
  • The fragmented and high competitive nature of the construction industry; and
  • The ever-increasing challenges facing the industry

The objective of construction project management is to control three main aspects of construction


Quality; and



Construction Project Participants

Owner (Client): An individual or organization owns & finances the project

Architect: Plans, programs, and designs buildings (may be asked to supervise construction):

  • Architectural
  • Civil
  • Structural
  • Electrical
  • Mechanical (HVAC & Plumbing)
  • Environmental
  • Landscaping
  • Interior design

Engineer: Firm or individual who prepares the designs:

  • Civil
  • Structural
  • Electrical
  • Mechanical (HVAC & Plumbing)
  • Environmental


Architect/Engineer (A/E): also known as the design professional: Plans, designs, and may be do construction management services

Construction Manager (CM):

Provides the management and consulting services for the owner of the project, mainly for the operations associated with the contractor:

➤ Responsible for:

  • Design coordination
  • Participation in the selection of materials & methods of construction
  • Contracts preparation for award by the owner
  • Cost and schedule information & control
  • Quality

Engineering-Construction Firm: Combines both A/E & construction (design-build)

General (Prime/Main) Contractor: performs all or the major portion of the project (some of the following may be done by subcontractors but general contractor is responsible):

  • Site preparation
  • Excavation & backfilling
  • Concrete placement
  • Mechanical work
  • Electrical work
  • Finishes
  • Landscaping
  • Hardscaping
  • External work

Project Manager: Responsible (for the owner) for overall coordination among all stages:

  • Planning
  • Design
  • Procurement; and
  • Construction

Project Engineer:

  • Supervises and coordinates the work of all the engineers working on the project.
  • Performs these services for the owner, construction manager, or the contractor


Performs a portion of the contract’s work

Subcontractors may engage other subcontractors

Specialty Contractor: For specialized construction such as;

  • Painting
  • Electrical
  • Plumbing
  • HVAC


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